2023 Partnership and Exhibition Terms and Conditions

Returning an application form via online or printed copy confirms your acceptance of these terms and conditions.

All bookings are subject to approval by the 23OPCC Organisers, and we reserve the right to refuse an application.

We (Palliative Care Australia and any other Professional Conference Organiser contracted by Palliative Care Australia) as the Conference Organisers reserve the right to alter any aspect of the program and floor plan without prior notice. Please refer to the Conference website for the latest information on the event.

We will take all diligent care to fulfil the above partnership and exhibition commitments. Partners and exhibitors are responsible for providing all their requirements ie banners, promotional material and any other material by the due dates requested by the Organisers.

We reserve the right to introduce new packages and additional exhibition space should the opportunity arise.

Partners/sponsors and Exhibitors are required to make the necessary payments as per the payment schedule below (unless otherwise negotiated): – 50% due within one month of invoice date – Remaining 50% due no later than 30 May 2023.

Partners and Exhibitors are responsible for the security of their own equipment and materials during the event and in transit to the event venue.

The Partners/Exhibitor understand that all attendees must register officially and entry to the exhibition will not occur unless the attendee is wearing the appropriate identification. Visitor badges are provided as a gesture of goodwill and not for use by the organisation’s representatives.

The Exhibitor shall take all reasonable care when installing/dismantling their equipment and stand as not to cause damage to the venue carpet, walls, ceilings, fixtures and floors and the shell scheme booths supplied by the appointed stand contractor including panels, fascia, spotlights, and furniture. The Exhibitor is deemed liable for repairs if the structures are damaged.

The Organisers reserve the right to request removal of any items that may be deemed unacceptable and impacts fellow Exhibitors. – All promotion must only be conducted from your booth.

PCA may need to pass on your full name, position, and organisation to a limited number of third-party suppliers eg. designers, printers, web developers, PCO etc. This is to facilitate your support of the Conference and ensure you are identified as a sponsor or exhibitor of this event and therefore receive all entitlements associated with your sponsorship and fee paid.

All Organisations are expected to conduct their business in a professional, ethical manner and any breach will result in immediate cancellation of the Partnership/ Exhibition package.

If an Organisation is found to not align their values with that of the 23OPCC Host Organisations, this may result in cancellation of your Partnership/ Exhibition package.

The submission of an application by a representative from your organisation is regarded as confirmation of your booking.

All cancellations must be made in writing to the Organisers and notice acknowledged in writing by the Organisers.

Any reduction in a Partnership and/or Exhibition allocation (once accepted by the Organisers) will be considered a cancellation and the cancellation policy will apply.

Should the balance payment be outstanding at time of cancellation, the Partner/Exhibitor is liable for the balance as per the cancellation policy.

There is no opportunity to transfer your Partnership/Exhibition booking to another Palliative Care Australia or Host Organisation’s event.

CANCELLATION DATES – Before 1 March 2023, full refund less a $250 administration charge – Between 2 March 2023 and 14 July 2023: 50% cancellation fee of total contribution will apply – From 15 July 2023: 100% cancellation fee and will be liable for payment of the balance should it not have been received by the cancellation date.